The profile we are looking for as an Administrative Assistant is in charge of managing all the administrative tasks related to human resources and finance. 

Human resources: You will be the point of contact with Headquarter in Barcelona:

• Consolidation of all requests coming from employees :
• Hiring processes and interviews scheduling
• Labor contracts
• Payrolls (worked hours, night shift, medical leaves, holidays, all question related)
• Documents for and from employee (transport ticket, certificates…)
• Vacantions management
• Contract termination
• Convocation medical visit
• Health insurance
• Work accident

Invoice and accounting: Support managing invoices and payment processes:

• Controlling of suppliers invoicing
• Management of fullfilment of payment dates
• Controlling payments send and made by Headquarter.
• Communication with supplier and internal departments in order to streamline invoices and payments
• Support managing accounting theme
• Support on compliance regarding fiscal and financial obligations
• Communication with Tcagest (contabilistas) and HQ finance and accounting department

Mail management SB/FF:

• Recollection, sorting, scan + answers if necessary
• Regular travel to the Post Office

What we offer: 

• Part time job. 
• Fixed-term contract (9 months).
• Multicultural, open-minded and international organization.